Understanding Email Notifications in Scrut
Scrut sends automated email notifications across various modules to help users stay informed and take timely actions. Below is a breakdown of the email notifications, their triggers, recipients, and how frequently they are sent.
Below shared are the trigger cadence for various email notifications:
| Module | Notification | Description | Recipients | Frequency |
|---|---|---|---|---|
| Audit | Invitation to Audit Team | Sent when a user is added to an audit team. | User(s) added to the Audit Team | Once |
| Policy | Policy Review Reminder (7 Days Before Date) | Reminder to review a policy 7 days prior to its scheduled review date. | Policy Primary Assignee | Once |
| Evidence | Evidence Review Reminder (7 Days Before Date) | Sent 7 days before the evidence review date. | Evidence Primary Assignee | Once |
| Vendor | Questionnaire Submitted by Vendor | Triggered when a vendor submits a security questionnaire | Questionnaire Reviewer & Vendor Assignee | Once |
| Vendor | Vendor Reassessment Reminder | Sent 7 days prior to the vendor’s next assessment date | Vendor Assignee | Once |
| Vendor | Auto-Reminder for Overdue Questionnaire | Daily reminder when a vendor questionnaire is overdue and not yet submitted | Vendor Point of Contact (POC) | Daily |
| Risk | Overdue Risk Mitigation Task | Triggered when a risk mitigation task passes its due date | Mitigation Task Assignee | As Applicable |
| Cloud | Cloud Risk Mitigated | Sent when a cloud test status changes from Danger or Warning to Compliant | Cloud Test Assignee | Once |
| Cloud | Daily Scheduled Cloud Scan | Sent when all daily cloud test scans are completed | All Admins | Daily |
| Cloud | On-Demand Cloud Scan Completed | Sent when a user manually triggers a cloud test and it completes successfully | User who triggered the test | Once |
| People | Reminders for Incomplete Security Tasks | Reminder for incomplete tasks like training, MDM installation, etc | Employee | As applicable |
| People | Welcome Email with Assigned Security Tasks | Sent when a new employee is assigned to a group or checklist for the first time | Employee | Once |
| People | Training Certificate Notification | Sent upon successful completion of a security campaign | Employee | Once |
| Miscellaneous | Weekly Email Digest | Summary of pending tasks across policy, evidence, and other modules | All Admins | Every Monday |