Scrut enables you to implement systematic and timely reviews of your audit evidence, ensuring that it remains accurate and compliant with the latest industry guidelines.
How the Evidence Review Workflow Works
Admin Sets an Evidence Review Cycle: After the evidence task is published, the admin creates a specific review cycle. This cycle defines when and how often the evidence should be examined for accuracy and compliance.
On the Day of Evidence Review: When the scheduled review date arrives, the status of the evidence task changes from "Uploaded" to "Needs Review." An email notification is then sent to the designated assignee, reminding them to take action.
Assignee Reuploads the Evidence: The assignee, responsible for the review, uploads the updated evidence. This initiates the approval workflow as described here.
How to Set the Review Cycle
Note:
The evidence task must be in the “Uploaded” status before you can set the review cycle.
You can set the review cycle in two ways:
Set the Review Cycle for an Evidence Task
Sign in to Scrut, and click Compliance → Evidence Tasks on the left navigation panel.
Go to the All Evidences tab and select the evidence task for which you want to add a review cycle.
From the Recurrence dropdown menu, choose the desired recurrence interval.
Review Date Calculation
The Evidence Review Date is calculated based on the recurrence period, not the evidence upload/approved date.
At the start of each new recurrence period (Monthly, Quarterly, Bi-Annually, or Annually), the evidence task automatically transitions to Not Uploaded status.
Example:
If an evidence task has a quarterly recurrence and was uploaded on January 20, the subsequent review dates would be:
April 1
July 1
October 1
Set the Review Cycle for Multiple Tasks
Scrut also gives you the flexibility to set the review cycle for multiple evidence tasks at once:
Go to the All Evidences tab and select the evidences for which you want to set the review cycle.
Click the Edit button at the top of the Evidence Tasks table.
Click the + icon next to the Recurrence field and choose the desired recurrence interval.
Click Save to complete the bulk assignments.
Note:
If you wish to retain the existing values for fields like Department, Recurrence, Entities, and Relevance, simply leave them unchanged. Scrut will only update the fields you've modified in this window, ensuring that the other values remain intact.