Mark an Employee as Non-Personnel

In Scrut, the “Non-Personnel” tag represents accounts of non-human entities rather than actual employees. Generally, it denotes system accounts, service accounts, automated processes, or placeholder entries. Marking these accounts as non-personnel helps you:

• Streamline compliance tracking by excluding non-human accounts from mandatory training, certifications, and policy acknowledgements.
• Improve reporting accuracy by ensuring compliance metrics reflect only actual employees.
• Reduce administrative overhead by eliminating unnecessary compliance notifications and reminders for system accounts.
• Maintain data accuracy by distinguishing between human users and automated or system entities.

What Happens When an Account is Marked as Non-Personnel?

When an account is marked as Non-Personnel:

• The account is excluded from all compliance requirements and tracking
• Compliance reports will no longer include this account in calculations or metrics
• Outstanding compliance tasks assigned to this account are removed
• The account will not receive future compliance notifications

Mark an Individual Employee Account

1. Navigate to People → Employees → All Employees using the left navigation panel.

2. Select the employee account that you want to mark as non-personnel.

3. Click the three-dot menu icon on the employee profile.

   

4. Select Mark as Non-Personnel.

   

5. Enter a reason in the Justification field.

   

6. Click Save.

   

Mark Multiple Employee Accounts (Bulk)

1. Navigate to People → Employees → All Employees using the left navigation panel.

2. Select the checkboxes for employee accounts that you want to mark as non-personnel.

3. Click the Edit icon and select Mark as Non-Personnel.

   

   

4. Click Save.

   

Note: When marking multiple employees as Non-Personnel, Scrut automatically adds the justification “Not an Employee” for all accounts.