The Scrut - Apollo.io integration fetches user access data, permissions, and role assignments from your Apollo.io account and sends them to the Access Review module. This integration enables your organization to maintain comprehensive visibility over user access rights and streamline periodic access reviews for compliance and security.
Heads Up!
The data synced from Apollo.io flows into the Access Review module in Scrut.
Prerequisites
Before starting the integration, ensure you have the following access and permissions:
Access
You must be a Scrut Admin (or Contributor with access to the Integrations module)
You must have permissions to generate an API key in Apollo.io
Permissions
Scrut requires read-only access to the following data in Apollo.io
User Accounts: View name, email, and user role
Pro Tip!
We recommend logging into your Apollo.io account before starting the integration to avoid doing so later.
How To Connect Apollo.io With Scrut
Step 1: Fetch API Key from Apollo.io
Log in to your Apollo.io account and click Admin Settings → Integrations.
Find the API option and click Connect.
Click API keys and click Create new key.
Enter the name for your API key, such as Scrut, and set it as a master key by toggling on the Set as master key slider.
Click Create API key.
Copy and save the API key as you’ll need to enter it in Scrut in the next step.
Note:
Refer to this guide for more information on how to create and manage API keys in Apollo.io.
Step 2: Go To Integrations in Scrut
Sign in to Scrut and click Integrations on the left navigation panel.
Navigate to the Integrations Library tab, and choose Miscellaneous in the Categories section.
Scroll to the Apollo.io tile and click Integrate.
On the integration page, paste the API key obtained in Step 1.
Click Submit.
Once authorization is done, you’ll see the “Connected Successfully” message and the Connected status indicator.
Synchronization Details
Initial Sync: Upon completing the integration, Scrut will start syncing user data from Apollo.io. This process typically takes a few hours to complete. Check the Audit Log on the Apollo.io integration page in Scrut to review the status.
Recurring Sync: After this, Scrut performs the sync once every 24 hours to fetch incremental data such as new users, role changes, and permission updates.
Manual Sync: You can also click the Sync Now button to trigger an immediate data refresh.
Data Fetched from Apollo.io
Scrut fetches the following access-related data points from Apollo.io:
User Name
User Email
User Role
Viewing Apollo.io Data in Scrut
To view the data fetched from your Apollo.io account, go to the People → Access → Overview tab. On this page, you can see the user details for your Apollo.io account.
To view the data fetched from your Apollo.io account, you’ll need to create an Access Review (or edit an existing one) and include the Apollo.io application in scope. Refer to this guide for step-by-step instructions on creating an access review.
Follow these steps to create a new access review for Apollo.io:
Go to People → Access Review and click Create New.
Enter Review Details: Name, Description, Owner, and Review Days.
In step 2, search for and select Apollo.io in the Applications in Scope.
Select Reviewer and Approver.
Review the details and click Save Review.
From the Access Review page, click Apollo.io to view user details in Scrut.
If you face any difficulties connecting Apollo.io with Scrut, please contact the Scrut support team at support@scrut.io.