The Scrut - Calendly integration fetches user access data, permissions, and role assignments from your Calendly account and sends them to the Access Review module. This integration enables your organization to maintain comprehensive visibility over user access rights and streamline periodic access reviews for compliance and security.
Heads Up!
The data synced from Calendly flows into the Access Review module in Scrut.
Prerequisites
Before starting the integration, ensure you have the following access and permissions:
Access
You must be a Scrut Admin (or Contributor with access to the Integrations module)
Login credentials and access to your organization’s Calendly account
Permissions
Scrut requires read-only access to the following data in Calendly
User Accounts: View name, email, and user role
Pro Tip!
We recommend logging into your Calendly account before starting the integration to avoid doing so later.
How To Connect Calendly With Scrut
Sign in to Scrut and click Integrations on the left navigation panel.
Navigate to the Integrations Library tab, and choose Communication Tools in the Categories section.
Scroll to the Calendly tile and click Integrate.
Click the Connect button at the top right of the Calendly integration page.
Scrut will redirect you to the Calendly authorization page. You’ll be prompted to sign into your Calendly account if you haven’t done so already.
Click Connect to Calendly to continue.
Once authorization is done, you’ll see the “Connected Successfully” message and the Connected status indicator.
Synchronization Details
Initial Sync: Upon completing the integration, Scrut will start syncing user data from Calendly. This process typically takes a few hours to complete. Check the Audit Log on the Calendly integration page in Scrut to review the status.
Recurring Sync: After this, Scrut performs the sync once every 24 hours to fetch incremental data such as new users, role changes, and permission updates.
Manual Sync: You can also click the Sync Now button to trigger an immediate data refresh.
Data Fetched from Calendly
Scrut fetches the following access-related data points from Calendly:
User Name
User Email
User Role
Viewing Calendly Data in Scrut
To view the data fetched from your Calendly account, go to the People → Access → Overview tab. On this page, you can see the user details for your Calendly account.
You can also create an Access Review (or edit an existing one) and include the Calendly application in scope. Refer to this guide for step-by-step instructions on creating an access review.
Follow these steps to create a new access review for Calendly:
Go to People → Access and click Create New.
Enter Review Details: Name, Description, Owner, and Review Days.
In step 2, search for and select Calendly in the Applications in Scope.
Select Reviewer and Approver.
Review the details and click Save Review.
From the Access Review page, click Calendly to view user details in Scrut.
If you face any difficulties connecting Calendly with Scrut, get in touch with the Scrut support team at support@scrut.io.